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Receptionist for College of Architecture, Visual Arts & Design (CAVAD) - Part Time

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NONDISCRIMINATION STATEMENT:
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

For more information, please see The Baptist Faith and Message.
 

Posting Details

Position Information

Job Title Receptionist for College of Architecture, Visual Arts & Design (CAVAD) - Part Time
Posting Number S507P
Classification Title

Position Summary Information

Summary

The position is to act as the main receptionist for College of Architecture, Visual Arts and Design (CAVAD) office by providing general information and assistance for all walk-ins, incoming phone calls and incoming mail by performing the following duties, and any others that occur. This is a part time position: 10 month, 25 hour position.

Essential Duties and Responsibilities

Other duties may be assigned.
1. Serve as receptionist for the Department with greeting visitors to the office and providing information and materials.
2. Present a positive and supportive image of California Baptist University.
3. Provide secretarial and general administrative support by preparing correspondence, reports, and memoranda.
4. Answer general questions regarding CAVAD.
5. Prepares outgoing mail and correspondence, including e-mail and faxes.
6. Schedule appointments for all faculty.
7. Assist Administrative Secretary in maintaining accurate departmental records, files, and appropriate databases.
8. Assist Administrative Secretary in responding to inquiries and appropriate documents.
9. Make copies of correspondence or other printed materials.
10. Orders and maintains supplies, and arranges for equipment maintenance.
11. Process and distributes incoming mail for the Department.
12. Composes and types routine correspondence.
13. Organizes and maintains file system, and files correspondence and other records.
14. Answers and screens Department’s telephone calls.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 Skill in the use of personal computers and related software applications.
 A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
 Ability to plan, develop, and coordinate multiple projects.
 Ability to read and write at a level appropriate to the duties of the position.
 Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff and student body.
 Strong organizational skills and detail oriented.
 Excellent telephone courtesy, knowledge and experience.
 Ability to create, compose, and edit written materials.
 Ability to resolve customer complaints and concerns.
 Ability to develop and maintain recordkeeping systems and procedures.

Education and/or Experience

High school diploma or general education degree (GED); or six (6) to twelve (12) months’ related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date 08/14/2017
Remove from Web
Open Until Filled Yes
Special Instructions to Applicants
Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes
    • No

Applicant Documents

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter
  3. Other Document
  4. Other Document 2