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Receptionist – Office of the University Registrar

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

For more information, please see The Baptist Faith and Message.

Posting Details

Position Information

Job Title Receptionist – Office of the University Registrar
Posting Number S487P
Classification Title

Position Summary Information


Compiles, maintains secretarial and general administrative clerical work to support the Office of the University Registrar; provides information to callers and minor administrative support by performing the following duties.

Essential Duties and Responsibilities

Other duties may be assigned.
1. Provide assistance as a first point of contact to all phone calls and walk-in traffic.
2. Answers and screens telephone calls, set-up appointments for students, staff, and faculty to meet with University Registrar staff.
3. Receive and distribute transcript requests, letter requests, and verification requests.
4. Complete and provide assistance with semester student mailings and notifications.
5. Maintenance and development of office forms.
6. Receive and distribute incoming mail, and prepares outgoing mail and correspondence, including e-mail and faxes.
7. Composes and types routine correspondence.
8. Records receipt of documents through maintenance of logs and databases.
9. Document student contacts including phone calls and walk-ins in the student information system.
10. Make copies of correspondence or other printed materials.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Skill in the use of personal computers and related software applications.
- Thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
- Ability to read and write at a level appropriate to the duties of the position.
- Strong organizational skills and detail oriented.
- Ability to relate positively and effectively with a diverse faculty, staff and student body.
- Ability to plan, develop, and coordinate multiple projects.
- Ability to gather data, compile information, and prepare reports.
- Excellent telephone courtesy, knowledge and experience.
- Ability to make administrative/procedural decisions and judgments.
- Ability to develop and maintain recordkeeping systems and procedures.
- Ability to resolve customer complaints and concerns.

Education and/or Experience

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date 07/11/2017
Remove from Web
Open Until Filled Yes
Special Instructions to Applicants
Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other Document
  2. Other Document 2